2023 NC EAT & PLAY’S Holiday HOOTENANNY At The HUB PRESENTED BY CHEERWINE
Bringing More Holiday Cheer to the Foothills.
Welcome to our first-ever NC Eat & Play’s Holiday Hootenanny at The Hub! Join us Friday, November 17, 2023, from 5:30-8:30pm at The Hub Station.
NC Eat & Play’s Hootenannies welcome 1000+ ticketed guests per event to experience a uniquely southern celebration featuring southern-style, good, authentic family fun and music while indulging during a festival with 20+ popular local food vendors, farmers, purveyors, breweries, and brands.
Beyond its immersive in-person experience, the content generated with the event earns 500,000+ views and reaches 100,000+ accounts. This includes but not limited to sponsor coverage, promotions, user-generated content, shared influencers, news coverage, and other PR.
With The Hub Station as our host, lots of delicious food, fun activities, entertainment, and Cheerwine, there’s no doubt this will be a main holiday attraction for locals.
Please fill out the vendor confirmation form below to join us! We use this information to ensure vendor success with layout, logistical needs, menu assortment, and promotions.
Who’s Ready For A Good ol’ Hootenanny?
TASTE SAMPLES
Food vendors should expect to serve small bite tastings for 850 attendees.
All food should be cooked and prepared in your approved certified kitchen – unless approved by event producer or in a food truck or mobile unit with proper certifications and licensing.
Samples are served at food tables (or you may bring a branded 10×10 tent) – each with access to power if requested prior to event. Warmers are welcomed. Additional space is available upon request and first-come-fist-serve. Food must be accompanied by intended utensils and plates or containers.
Let us know if you need a tent or table.
COST TO PARTICPATE
There is no cost for food vendors to participate.
Approved taste vendors are asked to confidently prepare and serve taste samples for a minimum of 850 attendees, and to have the staffing for proper setup, event service, and tear down.
NC Eat & Play and the event producer, Llama House will have volunteers to help and also provide additional supplies as needed.
In trade for samples, NC Eat & Play is committed to promoting and highlighting your business in promotions prior to the event. After the event, each participating vendor will receive a special social media package worth $1000. See details from Megan below.
GROW YOUR BRAND
Vendors are able to promote their brand with banners and other signage at their food tables/tents.
We encourage games, giveaways for follows and email sign-ups. Bring plenty of business cards or marketing materials to hand out.
The NC Eat & Play team will come by to photograph your stall and taste samples for event coverage.
All vendors will be tagged and linked in content produced by NC Eat & Play.
Please encourage tasters to tag your brand as well.
We are thrilled to bring our Hootenanny to the Foothills of North Carolina. The HUB Station, located in Hudson is a perfect venue that combines community and creativity. With its old school charm, we hope welcome everyone to enjoy this unique festival and fall in love with what The Hub Station has to offer.
Here are some details about what you can expect.
- Dedicated vendor parking. Vendors will have access to load in based on layout position and park closest to main event area or in private overflow parking with transportation to and from as needed.
- Friendly staff to help with all your needs.
- Large event space for weather contingencies. This event is rain or shine.
- Vendors will collect branded vendor tickets for samples from attendees (1 branded ticket per vendor per attendee).
- Tickets for kids ages 12 and under are limited to 200 for this event. Kids will need a ticket for admittance, and will not be permitted to have samples unless purchasing a general admission ticket (which is counted into the total samples and branded tickets)
- Kids will have their own Main Bite and a dessert sample provided for them.
Cheerwine is looking forward to infusing some of your creations. If you’d like to participate in our Cheerwine Creations Competition – please let us know in the What You Will Be Serving. For inspiration, you can find Cheerwine recipes at cheerwine.com/recipes.
My team and I recognize that this successful event comes with extra costs and time for vendors. To help offset this commitment, we are offering a special social media package to help your business stay in front of this engaged audience after the event.
- THANK YOU PACKAGE – $1000 value and our thank you – includes (1) Premium Instagram carousel (up to 4 images) social media post with (2) Instagram story shares and Facebook crossover posting.
This package is for your business needs and is separate from any event coverage. You’ll work with me and my team to schedule and create a campaign. Scheduling needs to occur within 60 days after the event. We will also send out an invitation to attend a virtual call to go over the event and answer any questions you may have prior to it. This is voluntary but highly encouraged.
I want to personally thank you in advance for considering participating. If this is not your first time, welcome back! Thanks for your continued support and faith in us. I can’t wait to see everyone soon.
CONFIRM YOUR PARTICIPATION
We’re excited to welcome interested vendors to this event. Please make sure to review the details above and provide your information below. The NC Eat & Play team will review and respond accordingly.
Please note, this event is focused on a uniquely southern experience, but we anticipate our festival to expand flavors mirroring our diverse local culinary talent. Selection is at the discretion of NC Eat & Play and our host partner, The HUB Station.
We will make every attempt to reduce overlapping tastes and potential conflict when possible. We feel strongly in giving preference to our vendors that have previously worked with us, but that does not guarantee acceptance until notified.